Incoming Inventory

Incoming inventory [ALT-I] will bring IN to the system any part received from anywhere. Bringing IN a part is very easy.

The incoming dialog is broken down into two subjects:

Non-Serialized Part Numbers

Serialized Part Numbers

Each of the options above are further broken down into the following subtopics:

Non Serialized Part Number - This is any part that DOES NOT carry a serial number as indicated on the packing sheet

1) New - A new part in stock

2) Highlighted - The part that is highlighted

3) **New Location - I have one in stock - needs new bin location

Serialized Part Number - This is a part that HAS a serial number as indicated on the packing sheet

4) New - A new part in stock

5) Highlighted - The part that is highlighted

* NOTE *

If you are bringing in a part number that you know exists highlight it (Part Number) before you press the sequence [ALT-I]. Whenever you bring IN a part find out if it exists so you can take advantage of not having to fill (part number will be filled in for you) out the part number.

Field Editing. The fields that require some kind of entry are highlighted in RED. At the bottom of the screen will be guidance help for every field you edit. Here is the breakdown for all groups.

PS NUMBER - The Packing sheet number is subdivided into the following categories:

INTERNAL and EXTERNAL

INTERNAL - Internal parts are those parts that did not come from somewhere else (EXTERNAL) but instead came from your site. If the part your trying to enter falls into this category then enter the following in the PS Number field (Blue Highlight):

L - Local Repair

D - Issued part but not needed

P - Physical Inventory Pickup

EXTERNAL - External parts are those parts that came from a source other than (INTERNAL). If the part your trying to enter falls into this category, then enter the following in the PS Number field:

•If the part came from Madison - Enter the Packing Sheet Number

•If the part came from a Vendor - Enter the Memo Number. This number is usually prefixed with a R, B, S or a P (Include the prefix)

•If the part came from another site (Base Transfer) - Enter the packing sheet number

•If the part was removed during a modification - Enter the Original work order number (Contact program management if required)

The packing sheet number you insert will let Madison know what transaction has occurred in relation to the part number received.

A/C OR STOCK

•Press the ENTER key while it is blank and you will be given a pick list to choose your options. Basically this is all registered aircraft at your site plus a STOCK/SHOP item.

PART NUMBER

•Depending upon whether this is a Highlighted item or New defines if you have to fill it out. If this is a new part you must provide the correct part number as defined on your packing sheet.

DESCRIPTION

•This item will be filled in for you after you validate the Part Number--If you are bringing in a part as New

LOCATION

•Where do you want to put the part? Applicability--New, New Location, Serialized, Special

TYPE

•What type of inventory is it (L-3, COLN, GARR or OTHR)

UOM

•Unit of Measure (will only accept valid entries)

QUANTITY

•How many are you receiving?

SERIAL NUMBER

•What is the Serial Number (Must be EXACTLY as the Packing Sheet)

AUTHORIZED QTY

•How many are you authorized?

DATE RECEIVED

•Will be automatically defaulted to today’s date

Most fields have validation built in. If you are entering a new part number and the program cannot validate via Master, it won’t take it. After you have entered all information you will be prompted to save the information. Follow the instructions and you will get a message stating your success.

After you have entered all data, you will be prompted to save the transaction. Pressing [F5] will save any data you have entered. The data will be available for a daily transaction ALT-R report.

In the background (you can’t see it) - the program creates an extra entry in the Journal file. It is a little cryptic but will allow you to keep track on what you have entered and so on. It is activated by pressing ALT-J from the main screen. All entries are chronologically ordered. Here is a sample of what is in there...

INV-IN 123456 1 EA 00-10-006 BATTERY,ELT-ARTEX BD0014 C4B *** N/A ***

INV-IN - Inventory - Incoming

123456 - Packing Sheet number

1 - Quantity

EA - Unit of Measure

00-10-006 - Part Number

BATTERY,ELT-ARTEX - Description

BD0014 - Aircraft

C4B - Location in stock

*** N/A *** - Serial Number effectivity

Final Note: All incoming parts are checked against the ordered list. If a match is found the ordered status of the part will go to received.